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 Friday, July 4, 2008

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Registrar's Office Processing Calendar - April, 2008

Week of Mar. 31 - Apr. 6

Mar. 18 &  Students     Spg 08  Late fee payment subject to late       
thereafter                      service fees of $50; deadline was 
                                March 17.

Mar. 31    Registrar    Wtr 08  Send CSS file, End of Quarter File, to
                                SW IS&AS (Monday after 12th week,
                                quarterly).

Mar. 31    Registrar    Wtr 08  Class Enrollment Statistics available
                                to deans (Monday after FGU,
                                quarterly).

Mar. 31    Registrar    Wtr 08  Repeat List available to records
                                section (first business day after FGU).

Mar. 31    Registrar    Wtr 08  Official transcripts and student copy
                                transcripts available to students
                                (first business day after FGU).

Mar. 31    Registrar    Wtr 08  Official transcripts held for final
                                grades mailed (first business day 
                                after FGU).

Mar. 31    Registrar    Wtr 08  Produce RegInfo Archive, a snapshot
                                copy of RegInfo at end of term
                                (5:00 p.m., first business day after
                                FGU, quarterly).
                                http://webster.reg.uci.edu:8890/
                                reginfo/aboutRegInfo.html
                                select "Archive" link

Mar. 31    ----------   Spg 08  Instruction begins.

Mar. 31    Registrar    Spg 08  Illegal and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, quarterly).

Mar. 31    Registrar    Spg 08  Class Enrollment Statistics and
                                Study Lists available to deans.

Mar. 31    Registrar    Fal 08  Proofing copy of SOC course listings
                                and comments available to deans.

Mar. 31-   Deans        Fal 08  Proof SOC and request GACs by entering @  
Apr. 18                         in the Building and Room fields in ESOC.
                                Email jmharrin@uci.edu to request room
                                swaps/trades.
                                                   
Apr. 4     Registrar    Wtr 08  School/department copies of students'
                                transcripts available to deans.

Apr. 4     *Students    Spg 08  Add, drop, change cards through 1st
                                week due to Registrar (5:00 p.m.).

Apr. 4     ----------   Spg 08  End of first week of classes.

*****      *****

Apr. 4-5   Registrar    Spg 08  Update students' records and produce  
                                updated reports.



Week of Apr. 7 - 13

Mar. 18 &  Students     Spg 08  Late fee payment subject to late
thereafter                      service fee of $50; deadline was
                                March 17.

Apr. 7     Registrar    Spg 08  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer (first business day after EOA,
                                and weeks 1, 3, 6, & 10, quarterly).

Apr. 7     Registrar    Spg 08  Class Enrollment Statistics and Graduate
                                Study Lists available to deans (Monday of
                                2nd week, quarterly).

Apr. 7     Registrar    Spg 08  Illegal and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, quarterly).

Apr. 10    Registrar    Spg 08  Interface undergraduate and graduate
                                admissions systems (5:00 p.m.,
                                Thursday of 2nd week, quarterly).

Apr. 11    *Students    Spg 08  Last day to change grading option and 
                                unit value without dean's signature
                                (Friday of 2nd week, quarterly).

Apr. 11    *Students    Spg 08  Add, drop, change cards through 2nd
                                week due to Registrar (5:00 p.m.).

Apr. 11    ----------   Spg 08  End of second week of classes.

*****      *****

Apr. 11-12 Registrar    Spg 08  Update students' records and produce  
                                updated reports.

Apr. 12 &  Students     Spg 08  Late enrollment subject to late
thereafter                      service fee of $50; deadline was
                                April 11.



Week of Apr. 14 - 20

Mar. 18 &  Students     Spg 08  Late fee payment subject to late
thereafter                      service fees of $50; deadline was   
                                March 17.

Apr. 12 &  Students     Spg 08  Late enrollment subject to late
thereafter                      service fees of $50; deadline was   
                                April 11.

Apr. 14    Deans        Spg 08  Dean's electronic authorization
                                required for late payment of 
                                registration fees (beginning 3rd week,
                                quarterly).

Apr. 14    Registrar    Spg 08  Class Enrollment Statistics and Graduate 
                                Study Lists available to deans (Monday of
                                3rd week, quarterly).

Apr. 14    Registrar    Spg 08  Illegal and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, quarterly).

Apr. 14    Registrar    Spg 08  Honors eligibility list available to deans
                                for commencement list (Monday of 3rd week,
                                spring quarter, annually).

Apr. 16    Students     Spg 08  Last day for graduate students to
                                submit part-time status petition to Grad
                                Div (Wednesday of 3rd week, quarterly).

Apr. 18    Students     Spg 08  Last day for undergraduate students to 
                                submit part-time status petition to
                                Registrar (Friday of 3rd week,
                                quarterly).

Apr. 18    Students     Spg 08  Add, drop, change cards through 3rd  
                                week due to Registrar (4:30 p.m.).

Apr. 18    Students     Spg 08  Absolute deadline for paying fees and
                                enrolling late (4:30 p.m., Friday of
                                3rd week, quarterly).

Apr. 18    ----------   Spg 08  Cut-off for official statistical      
                                reports (Friday of 3rd week,
                                quarterly).

Apr. 18    ----------   Spg 08  End of third week of classes.

Apr. 18    Registrar    Spg 08  Produce RegInfo Archive, a snapshot
                                copy of RegInfo at end of 3rd week
                                (5:00 p.m., Friday of 3rd week,
                                quarterly).
                                http://webster.reg.uci.edu:8890/
                                reginfo/aboutRegInfo.html
                                select "Archive" link

Apr. 18    Deans        Fal 08  Print copy of SOC and indicate linkage
                                for enrollment purposes.  Submit proofing
                                copy of SOC with final comments updated 
                                and linkage indicated, to Registrar by
                                5 p.m.

Apr. 18-   Deans        Fal 08  ESOC not available from 5 p.m. Apr. 18 -
May 4                           May 4.
 
*****      *****

Apr. 18-19 Registrar    Spg 08  Update students' records and produce  
                                updated reports.

Apr. 19    Registrar    Spg 08  CSS file, Third Week File, due to OIR  
                                (Saturday after 3rd week, quarterly).

Apr. 19    ----------   Spg 08  Celebrate UCI and Wayzgoose.



Week Apr. 21 - 27 

Apr. 21    Registrar    Spg 08  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer (first business day after EOA,
                                and weeks 1, 3, 6, & 10, quarterly).

Apr. 21    Registrar    Spg 08  Send CSS file, Third Week File, to SW
                                IS&AS (send Monday of 4th week, 
                                quarterly).

Apr. 21    Registrar    Spg 08  Registration report due to SW IS&AS
                                (Monday of 4th week, quarterly).

Apr. 21    Registrar    Spg 08  Class Enrollment Statistics and Graduate
                                Study Lists available to deans (Monday of 
                                4th week, quarterly).

Apr. 21    Registrar    Spg 08  Illegal and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, quarterly).

Apr. 21    Registrar    Spg 08  Generate and assign rooms to final
                                exams (Monday of 4th week, quarterly).

Apr. 25    PMSB         Sum 08  List of F/H/EMBA students to be 
                                assessed fees for summer session due 
                                to Registrar.

Apr. 25    ----------   Spg 08  End of fourth week of classes.



* = Heavy student traffic in lobby of Aldrich Hall

           Week of April 28 - May 4 located in the month of May 2008.